TERMS AND CONDITIONS
This agreement is entered into by and between EMADC (Producer), the sponsor of the event (MA DCR)
and the artist, employee, authorized representative, agent, etc... of the organization or business filling out, “signing”, returning this application and/or participating in the event (Vendor). This agreement will bind all employees, agents and servants of the Vendor.
Accepting the terms and conditions contained in this agreement does not guarantee the vendor any right to participate in a particular event(s). Vendors must receive an ACCEPTED status and pay for the space before being guaranteed a space.
Producer agrees to provide 10’ W x 10’ D assigned spaces in the event to which the vendor has been authorized
to participate in and has paid the full space fee.
USE OF ASSIGNED SPACE
If you have been accepted, it is based on the sale of specific items and/or conducting specific activities within the assigned space as provided by the pictures you submitted and the written description of activities you provided with the application. You understand that during the festival your work or activity will be checked against the photos and descriptions that you have provided with your application and that if the items are different or the activity differs from the description provided, you can be removed from the festival and forfeit all fees paid. Any use of the area beyond the assigned space or activity that impacts the area beyond the assigned space is prohibited without the expressed written authorization of Producer. Please refer to the GENERAL INFORMATION section for more specific information regarding the prohibition on use of the area beyond the assigned space.
I agree to abide by all rules and regulations of the Producer and Sponsor contained in this agreement, the GENERAL INFORMATION document, and the laws of Uxbridge and State of Massachusetts.
The space fee is $25. Once your application has been juried and you have been accepted,
the space fee can be paid via PayPal.
Once your application has been accepted, you have 10 days to pay the space fee.
VENDOR INITIATED CANCELLATION POLICY
Accepted artists that wish to cancel their application more than 60 days prior to the event may receive a refund of the space fee. There are no refunds of space fees available for artists cancelling their application within 60 days of the event (June 6, 2017), regardless of whether the Producer fills the space or not.
ACTS OF NATURE CANCELLATION POLICY
EMRF goes on regardless of weather conditions, so plan your set up accordingly. There is no contingency plan or alternate day to reschedule the event. If, due to acts of nature beyond the control of the Producer or Sponsor, natural conditions (such as wind, rain, earthquakes, fire, etc...) make it impracticable or dangerous to continue to operate the event, producer, sponsor, or public safety officials have the right to cancel any portion of or the entire event. If the event is closed, the producer and sponsor are excused from providing spaces and are not required to provide any refund of the fees collected or reimburse vendors for any costs incurred to participate in the event.
I have read, understand, and accept the terms contained in the VENDOR INITIATED CANCELLATION POLICY and the ACTS OF NATURE CANCELLATION POLICY. If I cancel my participation in the event, I am only entitled to a refund of the fees paid based on the above stated policy.
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
Producer provides space at EMRF for the display and sale of art, crafts, merchandise or services or the promotion of a business or organization during the course of the festival. Producer and Sponsor do not participate in the construction, assembly or placement of the individual Vendor's exhibit. Producer provides space only at the event. The Vendor hereby indemnifies and holds the Producer, and its volunteers, and the Sponsor, it's agents, employees and servants harmless from any and all claims, including costs and attorney's fees resulting there from, arising out of said Vendor's participation in EMRF. For the purpose of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and arts or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its volunteers, or the Client or its agents, employees and servants.
The Vendor hereby expressly assumes any risk of harm to the Vendor arising out of their participation and the participation of other vendors or agents at EMRF including risk resulting from the particular location of the space designated for them by the Producer. This agreement shall be effective immediately upon execution and shall continue in effect throughout the duration of the festival.
PLEASE CHECK REQUIRED FIELD BOX